MOBBERLEY PARISH PLAN STEERING COMMITTEE
MINUTES OF THE MEETING HELD AT THE RAJAR BUILDING ON
27 MAY 2008, 7.30pm
Present: Stuart Nixon (Chairman), Ken Chantler (Vice Chairman), Penny Braham
- (Secretary), Roger Gittins, Eileen Toon, Alistair McLeod & Matthew Martin-Bird
- APOLOGIES FOR ABSENCE
- Apologies had been received from Gary Baron, Sarah Bale and Sue Roberts.
- 2. MINUTES OF THE MEETING OF 29 APRIL 2008 AND MATTERS ARISING
- The Minutes were agreed as a correct record.
- PB would send Bron Kerrigan hard copies of all previous Minutes from formation of the Steering Committee, along with copies of the Surveys, the following day.
- REVIEW OF PROGRAMME
- The date set for all Survey results to be returned was 11 June.
- RETRIEVAL OF INFORMATION FROM THE SURVEYS
- Discussion took place on the length of time it would take to put results of the Surveys into a manageable form/analysis to enable Open Meetings to be arranged. RG reported that 145 General Surveys had been returned to date with 215 respondents – say approx. 10% of the population. 400 returns would be considered ‘good’. 4 Youth Surveys had been received. and 4 Business Surveys. Collections of Surveys would be arranged from the mobile home sites and the Nursing Homes.
- There were 3 options:-
- RG had set up an email ‘template’ which could be opened for each Survey response, data filled in and ‘submit’ button pressed.
- Mr Phil Roberts had set up a system but this had not yet been tested.
- An IT professional could create a data base – RG would pursue this option.
RG reported that input per Survey had taken him approx. 2 hours so far. AMc estimated that it could be done in half an hour once practised, and he would be able to input from 11 June to 1 July while there would be a quiet period in his work. SN would like a ‘practice session’ for the Committee on a Wednesday morning. There would be a need to be able to paraphrase what had been written on the Surveys. RG was of the opinion that he had made it as easy as it could be on the spreadsheet. SN asked RG whether data could be inputted offline, saved and then forwarded? RG reported that it was necessary to go online to input the information.
It was agreed that RG and AMc would liaise with Phil Roberts to ascertain the best way forward. RG asked that each Committee member looked at RG’s email template and tried it.
SN thought that 6 weeks should be allowed to input the information – from 11 June this would take until end July/August, so it would be possible to hold Open Meetings in September. 6 or 7 Open Meetings would be necessary. If 1 per week took place the process would take 2 months, if 1 per fortnight it would take 4 months. Each Open Meeting would be manned by say 4 people, plus people to make the refreshments.
Ways of ‘capturing’ volunteers were discussed – rely on the next Parish Newsletter, the Knutsford Guardian, or each Committee member ask 10 friends? When supporters had originally signed up, they had unfortunately not been asked for their email addresses.
- UPDATE ON THE SCHOOL CONTACT
- SN would contact Sarah Bale as the school contact. As a nurse she had recently been working nights so had not been able to attend the Committee meetings.
- DATES FOR OPEN MEETINGS AND AN IDEA OF TOPICS
- Thursdays were the first choice to hold the Open Meetings, with Tuesdays being the second choice. Dates could be September 4 11 18 25 and October 2 and 9. Four of the topics would almost certainly be Traffic/Transport, Planning/Conservation, Youth and Business. There would be the opportunity to combine any other topics.
- One Open Meeting per week would be preferable, with a different person to lead each session. Sessions would normally be in 3 parts ie. first part for someone on the Steering Committee plus an expert to tell people what the Survey had shown and the opportunities available, second part for refreshments and informal discussion, and finally third part for the audience to report back and further discussion.
- RG suggested an insert for the July Parish Newsletter with prepaid postage, asking for volunteers to come to the meetings. SN would draft an insert out, and give dates and tentative headings on the basis of the first 4 topics already known, plus say a further 4 to be set.
- ACTION ON ROSE QUEEN DAY
- AMc had contacted Mr Tony Cooke and the Parish Plan Committee would be allocated a gazebo with a table underneath at the event. It was agreed to have a Parish map and for £1 per ticket people could mark with push pins where they thought treasure was buried. The push pins would have numbers on and each person taking part would be allocated a number. The prize for the pin nearest the treasure would be £50. The Rose Queen would be asked to choose the place of treasure on the map. PB and ET would man the stand from 3 to 4pm, followed by SN and KC from 4 to 5pm. RG and MMB were unsure of their availability on the afternoon.
- SN would contact GB for a float and GB’s contact for the push pins. ET had a board large enough to attach a map to. Flyers would also be put on the tea tables in the Scouts’ tent to encourage people to fill in the Surveys and visit the Parish Plan gazebo. AMc would liaise with Tony Cooke over all details.
- APPLICATION TO MANCHESTER AIRPORT
- The application form had already been completed but needed finalising. It was intended to apply for a grant in September. Grant money had to be spent within 6 months of its receipt.
- ANY OTHER BUSINESS
- The Business Survey had been sent out to 50% of the names on the list (70 plus) by RG, KC and GB before RG had gone away on holiday. The list was not yet finalised but everything possible had been done so far. 4 responses had now been received.
- DATE OF THE NEXT MEETING
- The next full Steering Committee meeting would be held on TUESDAY 1 JULY 2008 (as the Secretary would be away the week before), 7.30pm at the Rajar Building
- The meeting finished at 21.35 hours.