MOBBERLEY PARISH PLAN STEERING COMMITTEE
MINUTES OF THE MEETING HELD AT THE RAJAR BUILDING ON
5 AUGUST 2008, 7.30pm
- Present: Stuart Nixon (Chairman), Ken Chantler (Vice Chairman), Gary Baron (Treasurer), Roger Gittins, Penny Braham (Secretary), Eileen Toon, & Matthew Martin-Bird
- Apologies had been received from Alistair McLeod, Sarah Bale, Janet Cookson and Sue Roberts.
- 2. MINUTES OF THE MEETING OF 1 JULY 2008 AND MATTERS ARISING
- The Minutes were approved as a correct record after the following corrections :-
Agenda item 3 – last 3 lines of last paragraph ‘By the next etc…’ to be deleted.
Agenda item 4 – to read ‘Analysis details needed to be out by 13th August’.
Agenda item 6 – 2nd line 2nd paragraph to read ‘GB, RG and KC had already looked at ..’
RG reported that, following receipt of the Minutes of 1 July, Ms Bron Kerrigan of Cheshire Community Action had queried just how the Steering Committee had encouraged Parishioners to respond and complete the Surveys after it had been minuted that only approx. 12 ½% return had been received. (see Agenda item 3). This percentage was discussed further, and regarded as correct at that time. It was reported that no returns had been received from Lindow Court Park or Leycester House. However, the Steering Committee had in fact carried out all suggestions made by Bron Kerrigan to encourage people to respond. The Chairman reported that in fact on analysis of the returned Surveys, only approx. 3 new ideas had been received over those made in the very original 10 x 10 Surveys.
However, the Committee was very pleased to report that 25 school children had responded since the 1 July meeting, resulting in a now considerably higher % return.
PB handed to the Chairman a copy each of the newly published Parish Plans for Over Peover and Gawsworth.
- CAPTURE OF SURVEY INFORMATION ON THE DATABASE AND HOW WE INTERROGATE IT
- RG hoped to have checked through previous inputs and corrected records to have the spreadsheet ready by 13 August. (This did not include the children’s responses). SN was now interested in picking out ideas to be brought to the planned Open Meetings. He would create questions for the Open Meetings and intended to prepare a short questionnaire for the first Open Meeting to see how it worked and give more weight. For the Planning Open Meeting it was hoped to produce photos of ‘good’ and ‘bad’ development to illicit a response as to how people feel, although it was recognised that people attending that Open Meeting would already have shown an interest.
Possibility of putting questions on the website was suggested.
- PERSONNEL AND FORMAT FOR THE OPEN MEETINGS
- INFORMATION TO SEND OUT TO THOSE INTERESTED AND INVITEES
Current Open Meetings personnel list as follows, with session co-ordinator/leader in bold:-
- 4 September 2008 Transport & Environment – SN RG ET & Councillor Chris Conroy
- (SN wants to pick up/develop eg difference between car and air pollution, central buying for eg fuel oil and pet foods etc)
12 September 2008 Youth – Sue and Sophie Roberts SB AMc GB
(This meeting on hold at present as Sophie needs children to be back at school and
Spl@t youth club for attendance. SN needs to receive a definite date from them for
publish in the Parish Newsletter)
16 September 2008 Planning and Conservation – SN PB GB and Susan Alboutany
23 September 2008 Community and Communication – JC RG SR KC PB
(KC to contact JC to ascertain whether she was willing to organise this meeting and also
- KC handed round a monthly Update of the Knutsford Community Healthcare Project and reported he had joined the Community Panel of 9 people as a Parish Plan representative. Mr Geoff Wood, Community Panel Leader, would be able to attend the above meeting to discuss healthcare issues.
9 October 2008 Leisure – GB ET PB MMB
16 October 2008 Business – MMB KC and Bridget Knight
It was decided there should be at least 4 members of the Steering Committee at the Open Meetings and someone to prepare the refreshments. SN reported that he was not too busy at work for the next 3 weeks should anyone want him to attend their meetings to assist. The co-ordinator/leader for each Open Meeting needed to devolve responsibilities to helpers. It must be decided how to present each Open Meeting, and each leader needed to hold a pre meeting to discuss how their topic should be run. At the pre meeting it would be decided who to invite eg for Community and Communication invitees should be the Police, representative of the medical profession, leaders of village organisations or their representatives.
For his meetings, SN planned to give a short presentation on what had been said in the Surveys, hand around a questionnaire to be filled in before people went home, refreshments, circulate around the meeting asking questions and throwing the meeting open to the audience via a flipchart, and finally a summary of the results of the meeting. Those attending could be given a selection of recognised problems so these could be discussed and a decision made. SN would conduct the first meeting (Transport and Environment) as above and see how it went.
The Committee should not worry about actual costs of schemes supported by Parishioners. East Cheshire Unitary Authority could be lobbied and the Parish Plan document would state that “Mobberley Parish Plan recommends that the Parish Council use their best endeavours to …”
In summary, the leaders would organise a pre meeting to discuss how to run the Open Meeting and which experts to invite, run the Open Meeting, and finally collate information received from that Open Meeting.
SN would try to set up a pre meeting on Transport and Environment before RG went into hospital the following week.
Notices about the Open Meetings needed to be displayed in pubs, clubs, notice boards etc.
(SN left the meeting at 9pm due to business commitments.)
- FINANCE AND GRANT APPLICATION TO MANCHESTER AIRPORT
- On Wendy Sinfield’s recommendations to PB, GB had spoken to Mr Jonathon Green of MA Community Relations. All grant applications were received by him and he had volunteered to scrutinise the Steering Committee’s application and make suggestions to enable it to more likely succeed with the Trustee Panel. GB had explained the Parish Plan to Mr Green and stressed the community aspect and that it would be of great value to the community, and with no ongoing funding. Mr Green had seemed keen to help. A grant application of up to £5000 (not £1000 as previously thought) could be made. Hewitts had previously quoted £1700 for the printing, but GB would obtain an up to date quotation. It was thought that we should apply for a grant of £2000 and an invoice would have to be submitted.
- PROGRAMME FOR PRODUCTION OF THE DRAFT PLAN
- See previous Minutes. Bron Kerrigan had indicated by email that the Steering Committee should apply for an extension, as the Plan would not now be completed within 12 months of the grant having being awarded by the Community Council. It would only be possible to apply for a 6 month extension. The programme had been delayed because the Surveys had not been produced on time.
- RG reported on the excellent Survey completed by the school children. The whole school had been surveyed by 5 and 6 year olds who had developed an extra survey of their own. A power point presentation on the results had then been given by Class 2. This had been attended by SN RG and SB. The contents of some 30 sheets had increased the youth input to the Parish Plan considerably. RG would input the results and email the link to GB.
- The next full Steering Committee meeting would be held on TUESDAY 26 AUGUST 2008 , 7.30pm at the Rajar Building.
- The meeting finished at 21.26 hours.