Mobberley Parish Plan

Minutes for meeting No.

03

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29/05/07

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Agenda

 

MOBBERLEY PARISH PLAN STEERING COMMITTEE

MINUTES OF THE MEETING HELD AT THE VICTORY HALL ON

29 MAY 2007, 7.30pm

 

Present: Stuart Nixon (Chairman)

 Gary Baron (Treasurer), Penny Braham (Secretary), Roger Gittins, Ken Chantler,  Eileen Toon

 Jenny Holmes (Vice Chair of Ollerton with Marthall Parish Council)

 Ken Butler (Rainow Parish Councillor)

 

  •  APOLOGIES FOR ABSENCE
  • Apologies had been received from Janet Cookson, John Parkes, Susan Alboutany and Dermot Collins.
  • PRESENTATION BY REPRESENTATIVES OF THE PARISH PLAN STEERING GROUPS FOR RAINOW AND OLLERTON WITH MARTHALL
  • The Chairman welcomed Jenny Holmes of Ollerton with Marthall, whose Parish Plan preparation was at the design and printing stage, and Ken Butler of Rainow whose Parish Plan had been completed. Jenny distributed Ollerton with Marthall’s information sheets around the meeting. These listed the various procedures involved in their Plan and she went through these in considerable detail. Her Parish consisted of 210 households with 480 electorates – very much smaller than Mobberley. The preparation of the Plan had taken just over 2 years from the first public meeting and was 25 pages long. Ken Butler complimented her on her thorough presentation and advised that she had covered most of Rainow’s Plan’s relevant points. He went through the Rainow procedure in less detail but handed the Chairman a copy of their Parish Plan.
  • QUESTIONS ON THE ABOVE PRESENTATIONS
  • Age groups Rainow had split their questionnaire into the 6 – 11, 11 – 18 and 18 plus age groups. Ken would provide the Chairman with copies of their questionnaires for all the age groups.
  • Information gathering Rainow had gained information on households from the last Census.
  • Analysis of survey Macclesfield Borough Council could be used for statistical analysis of the survey.
  • Input from businesses Ollerton was mainly a farming community and they had had a farmer as a member of their Steering Group.
  • Printing of final Plan Rainow had commissioned ‘Mailboxes’ in Macclesfield to carry out their printing, at a total cost of 2600, plus 350 for badges.
  • Grants Ollerton had been granted 3000 from Cheshire County Council and 1000 from Macclesfield Borough Council. Ken gave the Chairman a copy of Rainow’s grant application, advising that the accounts were on line so could be accessed.
  • Volunteers Both Ollerton and Rainow stressed the need for many helpers and volunteers in the preparation of the Plans and distribution/collecting of questionnaires. It was suggested that a social event eg a Hot Pot Supper could be arranged to get people involved. It was vital that a Parish Plan Implementation Group, to include Parish Councillors, would continue to oversee the Plans.
  • The Chairman thanked the representatives of Ollerton with Marthall and Rainow for their time and kind advice and help. He would keep their contact details for future reference.
  • 4.  MINUTES OF THE PREVIOUS MEETING AND MATTERS ARISING
  • The Minutes were agreed as a correct record.
  • Grants There was a need to set the grants up very quickly as it was not possible to claim retrospectively. Applications could be made to Macclesfield Borough Council and Cheshire County Council via Cheshire Community Council. A grant would not be available from the Parish Council. The grant applications were to be signed by 2 Parish Councillors and Councillors Eileen Toon and Penny Braham agreed to sign. The Steering Group members should keep any receipts for expenses to be reimbursed.
  • Businesses RG advised that Royal Mail do not have a list of businesses. Macclesfield Borough Council keep a list because of business rates, but this is confidential. Thomson Local Directory can give out the information at 30p per business name. 87 local businesses were listed.
  • Social groups/organisations PB handed round a list of all social groups she knew in the village, with some businesses, with their contact names and telephone numbers. She would email this list to RG. It was agreed to consider paying Thomson Local Directory 30p per business name, if further investigations by the Committee into the number of local businesses fell very short of the 87 listed.
  • Website RG advised this was up and running. Cost of registration for 2 years was    18-75p.
  • QUESTIONNAIRE
  • Following responses received from the 10x10 forms, the Chairman had prepared a draft questionnaire and this had now been updated following comments received. The Chairman distributed copies of the updated questionnaire along with copies of the 10x10 results. PB would send these out to members absent from tonight’s meeting. Members were to study the questionnaire and consider whether the main topics covered everything, whether it should be reduced in length, whether extra sheets should be added for different age groups or whether a separate questionnaire be prepared for this purpose, what pictures/locations should be illustrated etc. Members to let the Chairman have comments by 15 June, which was the date of the Open Parish Meeting.
  •  PROGRAMME
  • After all final questionnaires were received back, 6 topics would be picked up and focus groups formed to study these. The question of anonymity was discussed and this would have to be considered further. After comments on the draft questionnaire had been received, the Chairman proposed to pick say 20 people at relative random and of all ages to ask what they thought of the questionnaire. It was hoped to distribute the final questionnaires in the Autumn, thus allowing the Winter to analyse the results and form the focus groups. The Chairman distributed a tentative programme he had drafted ( this was not for the website).
  •   GROUPS AND ORGANISATIONS
  • AND
  • BUSINESSES
  • See agenda item 4 – Matters Arising.
  •  CONTACT AND ADVERTISING POINTS
  • Contact points needed to be identified eg Pre School playgroup, childminders, doctors, transport points, pubs, golf club etc. It was agreed that yellow display flyers with black printing be used. RG would laminate some for display at the Village Society’s Open Gardens Day, the Rose Queen Festival, the Farmers Market and the Open Parish Meeting.
  • ET would organise the display of flyers on the Parish Noticeboards, in the pubs etc on the social groups list, and ascertain whether the pubs would be willing to have boxes displaying the new and completed questionnaires. It was agreed that storage boxes would be used for this purpose.
  •   ANY OTHER BUSINESS
  • None.
  •  DATE OF NEXT MEETING
  • This would be held on Tuesday 26 June, 7.30pm – venue on agenda.

    The meeting closed at 22.13 hours.

 

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